1. Introduction and Acceptance
These Terms and Conditions (“Terms,” “Agreement”) constitute a legally binding agreement between Accuix RCM (“Company,” “we,” “us,” “our”) and you (“Client,” “you,” “your”), governing your use of our website, services, and all related materials.

By accessing our website or using our services, you agree to be bound by these Terms and Conditions. If you do not agree to these terms, you must not use our website or services.

2. Services Description
2.1 Scope of Services
Accuix RCM provides Revenue Cycle Management (RA) services to healthcare providers,

• Medical billing and charge capture
• Insurance coding and claim preparation
• Claim submission and follow-up
• Accounts receivable management and collections.
• Payment Posting and reconciliations.
• Denials Managements and appeals.
• Reporting and analytics.
• HIPAA compliance support.

Services Description
2.1 Scope of Services
Accuix RCM Provides Revenue Cycle Management (RA) services to healthcare providers,

•  Medical billing and charge capture
• Insurance coding and claim preparation
•  Claim submission and follow-up

2.2 Service Modifications

Accuix RCM reserves the right to modify, suspend, or discontinue services at any time, with reasonable notice to the client. Services are modified to:

• Improve functionality and performance
• Address security  concerns
• comply with legal or regulatory requirements
• Accommodate technical limitations.

3. Client Eligibility and Verification

3.1 Eligibility Requirements

To use Accuix RCM services, you must be:

3.2 Verification Process

Accuix RCM may require verification of eligibility, including:

 Proof of licensure or credentialing

[4. Fees and Payment Terms

4.1 Service Fees

Service fees are determined by:

• Services agreement between Accuix RCM and Client
• Volume of claimed processed.
• complexity of services provided.
• Pricing model outlined in the service agreement.

Service fee shall not be calculated as a percentage of collections unless specifically compliant with Anti-Kickback Statute safe harbors and other applicable laws. 

4.2 Payment Terms

• Invoices are issued according to the services agreement (typically monthly)
• Payment is due within 30 days of invoice receipt.
• Late payments are subject to 1.5 monthly interest (18% annually)
• Accuix  RCM reserves the right to suspend services for non-payment after 60 days.

4.3 Additional Fees

Additional charges may apply for:

• Rush claim processing
• Expedited reporting
• Enhanced security features
• Professional consulting services
• Data migration and integration services

5. Client Obligations

5.1 Information Provision

The Client agrees to:

• Provide accurate, complete, and timely information necessary for service delivery
• Maintain current contact information and update as necessary
• Provide complete patient demographics, insurance, and clinical documentation.
• Ensure all information provided complies with HIPAA regulation

5.2 System Access and Security

The Client agrees to:

• Maintain secure login credentials and not share access with unauthorized users
• Report unauthorized access or security incidents immediately
• Implement appropriate access controls on their end
• Comply with Accuix RCM security requirements and protocols

5.3 Documentation and Compliance

The Client agrees to:

• Maintain complete and accurate medical records supporting all billed services
• Ensure documentation meets CPT/ICD-10 coding standards
• Comply with all applicable federal and state healthcare law
• Obtain and maintain required patient authorizations and consent

5.4 Legal Compliance

The Client represents and warrants:

•  Not excluded from federal healthcare programs
• Compliant with Stark Law and Anti-Kickback Statute
• Not subject to any pending investigations or exclusions
• Operating in compliance with state and federal healthcare regulations

6. Intellectual Property Rights

6.1 Company Intellectual Property

All materials provided by Accuix RCM, including:

• * Website content, design, and functionality
• * Software, algorithms, and tools
• * Reports, analytics, and templates
• * Documentation and training materials

remain the exclusive property of Accuix RCM and are protected by copyright, trademark, and trade secret laws.

6.2 Client Intellectual Property

The Client retains all rights to:

The Client grants Accuix RCM a limited license to use this information solely for service delivery and compliance purposes.

6.3 Limitations on Use

The Client agrees not to:

• * Reproduce, distribute, or modify Company materials without permission
• * Reverse engineer or attempt to discover proprietary processes
• * Use materials for commercial purposes outside the service agreement
• * Share materials with unauthorized third parties

7. Limitation of Liability

7.1 Disclaimer of Warranties

Accuix RCM provides services on an “as-is” basis. We do not warrant:

• * Error-free service or 100% claim acceptance
• * Specific financial results or revenue guarantee:
• * Uninterrupted service availability
• * Complete protection against all security threat compatibility with all third-party system

[7.2 Cap on Liability

Except where prohibited by law, Accuix RCM’s total liability to Client shall not exceed:

3o e, paid heyer sit in the t2 months preceding the claim, or.

This ly ariany opies to aly claims, whether based on contract, tort, negligence, strict

7.3 Excluded Damages

In no event shall Accuix RCM be liable for:

• * Indirect, incidental, special, consequential, or punitive damages
• * Loss of revenue, profit, or business opportunity
• * Loss of data or reputation

Cost of substitute service

Damages arising from Client’s negligence or misuse

7.4 Exceptions

These limitations do not apply to:

• Gross negligence or willful misconduct by Accuix RCN
• Breach of confidentiality or HIPAA obligation
• Infringement of intellectual property rights
• Liability that cannot be limited by law

8. Indemnification

8.1 Client Indemnification

The Client agrees to indemnify, defend, and hold harmless Accuix RCM from:

• Claims arising from Client’s use of services
• Inaccuracy of information provided by Client
• Client’s violation of applicable laws
• Patient disputes or complaints regarding billing accuracy
• Client’s breach of this Agreement or service agreement
• Claims related to Client’s medical services or treatment decisions

8.2 Accuix RCM Indemnification

Accuix RCM agrees to indemnify the Client from:

Third-party claims that Company’s services infringe intellectual property righ

Claims arising from gross negligence or willful misconduct by Accuix RCI

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9. Business Associate Agreement (BAA)

9.1 HIPAA Compliance

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and made part of these Terms and Conditions.

9.2 BAA Requirements

The BAA specifies:

Breach notification procedures

: Com diate win e Privatey ecurity and Breach Notification Rules

9.3 Compliance Obligations

9. Business Associate Agreement (BAA)

9.1 HIPAA Compliance

As a Business Associate under HIPAA, Accuix RCM is required to maintain a signed Business Associate Agreement with all Clients who are Covered Entities. The BAA is incorporated into and made part of these Terms and Conditions.

9.2 BAA Requirements

The BAA specifies:

• Permitted uses and disclosures of Protected Health Information
• Safeguards for PHI protection
• Breach notification procedures
•  Data deletion or return upon termination
• Compliance with HIPAA Privacy, Security, and Breach Notification Rules

9.3 Compliance Obligations

Both parties agree to:

• * Comply with all HIPAA requirements
• * Implement appropriate safeguards
• * Report breaches or security incidents
• * Cooperate with government investigations
• * Maintain audit trails and documentation

10. Confidentiality and Data Protection

10.1 Confidential Information

Each party agrees to maintain the confidentiality of:

• * Protected Health Information (PHI)
• * Proprietary business information
• * Trade secrets and technical data
• Financial and contractual information

10.2 Protection Obligations

Accuix RCM will:

10.3 Retention and Destruction

Upon termination of services:

• * Accuix RCM will return or securely destroy PHI as directed by Client
• * Electronic data will be destroyed using DOD-approved methods
• * Reporteor will be pay cally laret be retained for the applicable period.

11. Term and Termination

11.1 Initial Term

• Service agreements commence on the date specified in the service agreement
• Initial terms are typically 12 months, renewable annually
• Specific term length is outlined in the individual service agreement

11.2 Renewal

11.3 Termination by Accuix RCM

Accuix RCM may terminate services with 30 days’ written notice for:

• Clients material breach of this Agreement
• Client’s non-payment for 60+ days
• Client’s exclusion from federal healthcare programs
• Client’s violation of healthcare laws Accuix RCM’s business discontinuation

Client may terminate services with 30 days’ written notice for:

• Convenience (with possible early termination fees)
• Accuix RCM’s material breach
• Accuix RCM’s failure to remedy deficiencies within 30 days

11.5 Effect of Termination

Upon termination:

• * Services cease after notice period expires
• Client remains responsible for fees through termination date
• * All outstanding invoices become immediately due
• * Accuix RCM returns or destroys PHI as directed
• * Confidentiality obligations survive indefinitely
• * Provisions regarding liability and indemnification survive

12. Audit Rights

12.1 Accuix RCM Audit Rights

Accuix RCM retains the right to:

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12.2 Client Audit Rights

Client retains the right to:

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12.3 Third-Party Audits

Both parties agree to cooperate with:

* HIPA audits by HHS Office for Civil Rights

13. Representations and Warranties

13.1 Accuix RCM Representations

We represent and warrant:

• * Authority to enter into this Agreement
• * Properly licensed and credentialed to provide RCM services
• Compliance with all applicable healthcare laws
• * No conflicting agreements or obligations
• Secure, competent service delivery

13.2 Client Representations

Client represents and warrant:

• * Authority to enter into this Agreement
• * Accurate and complete information provided
• * Compliance with all applicable healthcare laws
• * Not excluded from federal healthcare programs
• * Proper authorization to share PHI with Accuix RCM